Thank You Email After an Interview 6 Samples for All Jobs

Thank You Email After an Interview 6 Samples for All Jobs In 8 minutes youll know how to write the best thank you email after an interview. And it matters a lot:If youve made it to the interview, youre up against 4 or 5 other candidates. Its safe to assume their qualifications are similar to yours. Youll need an extra gear to outperform them.A well-written interview thank you email could be that very gear.Most candidates dont send them. Or send out thank-you notes that just dont cut it.Thanks to this guide, youll do way better than them.In this article, youll find:How to write a thank-you email that will dazzle every interviewer.Sample thank-you emails after an interview you can copy, adjust, and use.Whatyou need to know about the job interview thank-you note etiquette: when to write it, to whom to address it, and how to send it.Preparing for more interviews? Get our ultimate free checklist: 42 Things You Need to Do Before, During, and After Every InterviewAlready sent a thank you email for an interview and theres still no response? Its per fectly okay to follow up again. Heres how: Sample Interview Follow-Up Emails for Various ScenariosStill waiting for that interview call-in? See if its the right time to follow up on your resume: How to Follow Up on a Resume and a Cover LetterTo begin with, see these two very different interview thank you letter examples. Read on for a breakdown of what makes a perfect post-interview thank-you email and see 4 more samples for different types of positions.Interview Thank-You Email: Right vs. Wrong ExamplesHere's the perfect thank you emailfrom subject line to sign off:rightSubject Line: Thank You Amanda!Hello Amanda,Thank you so much for taking the time to meet with me and talk about the position of the Senior Digital Marketing Specialist with ABC Inc. yesterday. It was a pleasure to learn more about your approach to growing organic traffic.Our conversation made me even more excited to join ABC. What interested me in particular was how sharply your efforts are focused on the actual re ader experience, not just technical SEO issues.I was thinking about what you said regarding your plans to expand the email subscribers base by offering free bonus content downloads in the upcoming quarter. In my current role as Content Marketing Specialist with XYZ I found that using contextual click-triggers for bonus downloads within blog posts increased the subscription rate by 35% compared to regular pop-ups. I hope that helps!Im sure my experience can translate into similar success as your new Senior Digital Marketing Specialist.If you need any additional information from me at this point, please feel free to contact me. Looking forward to hearing back from you next Friday, as discussed.Thanks again for your time!Sincerely,Jane Redlock515-255-0812j.m.redlock@gmail.comwrongSubject line: Great interview, thank you!Dear Hiring Manager,I enjoyed meeting you in person after all these emails weve exchanged. It was a pleasure to be interviewed yesterday.I already said how excited I wa s to join your team. Ive achieved so much in my current position (as youve seen on my resume) and I know I will be a great asset to your company.Please, let me know as soon as you know anything about the further steps of the recruitment process. I hope to meet you again and become one of your team members soon! So excited!Best,Joe FallangeThe difference is clear, isnt it?Now, lets examine the anatomy of the best thank you email after an interview so that you can write yours in no time!1How to Write a Thank You Email after an InterviewBefore we jump right into the post-interview thank-you email writing formulaYou need to realize how crucial this part of your job search is.According to a recent study, 1 in 5 recruiters and hiring managers will automatically dismiss a candidate if they havent sent an interview thank you email.Whats more, this survey revealed 80% HR managers consider thank you emails helpful for reaching the final hiring decision.And yetAnother report by Careerbuilder s hows that 57% of job seekers dont send thank you notes after an interview.Sending any thank you email after a job interview puts you ahead of over half of the competition.A great, personalized interview thank you email? Thats what will make you the frontrunner.The bottom line: yes, you always need to send a thank you for an interview email.Heres how to write a perfect thank you email after an interview in 7 easy steps:1. Create a clear subject lineNo puns, no jokes, go straight to the point. Its the only way to make sure your thank you email gets opened.Sample subject lines for a thank you email:Thank you, [Interviewers Name]!Thank you for your time and adviceThanks for the interview yesterdayI enjoyed learning more about [Company Name]Thank you!Simple as that!2. Open with a personal greetingAddress the hiring manager directly, by name.If youve interviewed with more than one person, send personalized thank-you notes to each of them.3. Express your appreciationSince its a thank you e mail open with a thank you!Be sincere and authentic when expressing gratitude or appreciation.Show that you care about the time the interviewers spent with you describing the details of your position.(To see what I mean, check out the wrong example above again. See how many personal pronouns the candidate used. It doesnt read like a sincere thank you, more like I know Im awesome.)4. Restate that youre interested in the jobDuring the interview, your future employer wants to make sure youre the right fit for the company. ButThey also want to know youre genuinely eager to join. Make sure to mention that in your thank you email.If the interview made you realize the job is not right for you, clearly state that in your thank-you email. The hiring manager will appreciate your honesty, plus, youll help them save time.5. Refer to something specific you discussed during an interview and make an offerIdentify whats particularly interesting to you about the position and explain why. This way, y oull make your email after an interview feel personalized.Refer to your skills and experience and show how youre going to use them to help your future employer get what they want.6. Say you can provide additional information and remind them about the established response deadlineHow to end a thank you email after an interview?The golden rule is, be brief and polite. A succinct paragraph such as the one below will do:Should you need any additional information from me that could assist with the decision-making process, feel free to contact me. I look forward to our call next week as discussed.7. Close with a professional sign-offThank them again.Sign off with a sincerely synonym followed by your full name.Below, put your basic contact details: telephone number and email address.Optionally, add extra links (e.g. your LinkedIn, Twitter, or a personal website).By the way You probably have some more interviews ahead, right? Make sure youll come out on top! Read our complete job interview guide: Frequently Asked Job Interview Questions and Sample AnswersAlright. Enough theory. See our customizable examples of thank you notes after an interview, choose one that fits your situation best, fill in the gaps with details, and hit Send!2Sample Thank You Emails After an InterviewAll of the below interview thank you note examples vary by length, complexity, and the degree of formality. Give them a read and think about which one is best for you.But remember:These sample thank you for an interview emails are here just for reference. Dont copy-paste them. The more personalization you add, the better!For starters, a basic, short thank you interview email.Simple and Short Thank You Email After an InterviewSubject Line: Thank You[Interviewers Name]!Hello[Interviewers Name],Thank you so much for taking the time to meet with me and talk about the position of the[Position Name]yesterday. It was a pleasure to learn more about your business approach.Our conversation made me even more ex cited to join the[Company Name]. What interested me in particular was[something specific you discussed during the interview].I was thinking about what you said on[the upcoming challenge your interviewers mentioned]. In my current/previous role as[your current position]I found that[a quick explanation of how you tackled a similar problem].Im sure my experience can translate into similar success as your new[the name of the position youre applying for].If you need any additional information from me at this point, please feel free to contact me. Looking forward to hearing back from you on[the specific date established during the interview].Thanks again for your time!Sincerely,[Your sign-off]It will be a good thank you email after the first interview.Its a good post-interview thank you email sample for entry- to mid-level candidates.Notice how the tone is balanced: its formal and polite but with a personal, relaxed touch.This one will also work great as a thank you email after a phone in terview.A More Formal Job Interview Thank You Note SampleSubject Line: Appreciate your time and advice, Mr./Ms.[Interviewers Last Name]Dear Mr./Ms.[Interviewers Last Name],I want to take a moment to thank you for taking the time to talk to me about the position of[the position youre applying for]with[Company Name]yesterday. It was truly inspiring to have such a meaningful conversation with someone who shares my approach to[the type of business activities you discussed]and to learn about your industry insights.The information you shared about your future projects convinced me that this job is a perfect fit for my professional and personal interests and one where I could make a valuable contribution. I particularly enjoyed learning about[specific information about the job the interviewer shared with you]since[the reason you found it interesting].I was also thinking about what you said on[the upcoming challenge your interviewers mentioned]. In my current/previous role as[your current p osition]I found that[a quick explanation of how you tackled a similar problem].Finally, please find attached the details of some of my projects we discussed and an exact documentation of their business impact.Should you need any additional information from me that could assist with the decision-making process, feel free to contact me. I look forward to our call next week as discussed.Thank you once again.Best regards,[Your sign-off]The above interview thank you note example is recommended for corporate positions.Notice that its more detailed than the first sample. Use it only after in-depth interviews that took more than 45 minutes.A good pick for senior or C-level candidates.Sample Thank You Email After a Second InterviewSubject line: Thank you for the opportunity!Dear[Interviewers Name],It was a pleasure to come and chat for the second time, thank you for this opportunity! Now Im even more certain that I will be able to help deliver great results working as[the name of the positio n]with[Company Name]. Whats most exciting for me is[a detail you discussed that makes you most eager to join the company].As regards the project we discussed, I started to think about what is necessary for us to make it successful. Please have a look at the attached presentation where I outlined my preliminary ideas. If you have any questions, please let me know. Ill be happy to elaborate on the details.Thank you again for your time. I look forward to hearing from you on[the established date]as discussed.Best,[Your sign-off]Just like after the first interview, you have to send an interview thank you email after the second one, too.Notice how this sample thank you email after a second interview refers to specific projects.Interview Thank You Email Sample: An Informal ApproachSubject line: Great speaking with you!Hi[Interviewers Name],I had a lot of fun learning more about the challenges ahead of the next[the name of the position]with[Company Name]yesterday! Id be really excited to jo in your team and help[bring more users/increase revenue/anything else youd be doing].I was thinking about what Michael said regarding[a specific issue one of the interviewers discussed]. In my last role as[the name of your current/previous position]I found that[a specific solution you used to tackle a similar problem]is by far the most effective strategy. It helped bring an overall increase of X% in[a specific metric in question]. I hope that helps!Please feel free to contact me if you find you need any more information. I look forward to our call next week. Thanks so much again!Best wishes,[Your sign-off]P.S.I also wanted to say that you were right about the coffee at Luke's. I stopped by on my way home. Delicious![Or an informal reference to any other part of the interview. Something along the lines of: I hope you enjoyed the concert last evening/I followed your recommendation to start watching Sharp Objects. Im super hooked!]A good thank you email template for positions at small companies with relaxed culture.The above sample will also work great for jobs at startups, or creative and artistic roles.If you feel that the atmosphere of your interview was very informal, make sure the tone of your thank you note matches it.Pro Tip: Don't forget to proofread your email. You can use apps like Grammarly or Language Tool to help you avoid nasty typos or bad syntax.3When, to Whom, and in What Form to Send a Thank You Note after an Interview: The LogisticsSo, youve just written a stunning post-interview thank-you note.What should you do with it now? When to send it? To whom to address it? Is a thank you email always okay or do you need a handwritten note?Its a lot to remember, but dont worryWhen to send thank you email after interview?It's best to send a thank you letter while you're still fresh in the interviewer's mind. So you should send the email message within 24 hours of the interview (the same day as the interview or the next). If the interview takes place on F riday, send a thank-you email on Friday afternoon or on Monday morning. Dont send formal emails over the weekend.What about sending a thank you email after an interview to multiple interviewers?Send a thank you email after every interview to everyone that was in the room with you.Each of those thank you notes has to be at least slightly different and personalized because they will share them with one another.The exception is a panel interview, especially if many of the participants joined via phone or Skype: in this situation, send one thank you email after an interview addressed to everyone.Dont have everyones email addresses?Send one email to the person whose address you have and either ask them to forward your thank-you email to other interviewers, or ask for the email addresses of the other recruiters and email them directly.Pro Tip: If you interview with multiple people, ask for business cards during the interview, so you dont have to search or ask for emails later.Handwritten thank you letter after an interview or an email?An interview thank you email will be your safest choice.Why? Because its quicker than a snail mail interview thank you letter. Plus, a recent study has shown that 94% of hiring managers find post-interview thank you emails appropriate.The only exceptions where its a good idea to send your thank-you letter via snail mail are:Jobs in extremely traditional industries such as wedding planning or stiff, suit-and-tie law firms.C-level positions.Key TakeawayHeres all you need to know about writing a thank you email after an interview in a nutshell:You must always send one within 24 hours of the interview.Send a separate thank-you note to each of your interviewers.Thank them for the opportunity. Be genuine in expressing your gratitude.Reiterate your interest.Personalize, personalize, personalize. Refer to what you discussed during the interview.Make an offer: show how your experience can help with their upcoming projects and tasks.Before the s ign-off, remind them of the established response deadline.Have any extra questions on how to write a perfect thank you email after an interview? Could use some help crafting yours? Drop me a line in the comments and Ill reply to all your questions!